HELP DESK

Branded Email - POP3 & IMAP

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Advantages of a Branded Email Address
(yourname@yourdomain.com)


Advantage #1:

Have you ever changed your internet service provider?  Suddenly your old email address no longer functions.  More than likely, your business cards have your old email address on them and you are in danger of missing important messages! What about contacting all of your family and friends? What a job that can be!

You'll never have to update your email address for friends, family and business associates again. It doesn't matter what internet service provider you use, you will always be able to retrieve your email through your email client for as long as your HotWebUSA account and domain name are active.

Advantage #2:

Business Owners - give your company (regardless of size) a BIG online identity.  Set up branded email accounts for each of your employees or departments that includes your company website address.  John@mybusiness.com is more memorable than john7238@aol.com when it comes to client recognition.  Be sure your customers know where to find you on the web!

 

There are two ways that users can access email. Both are available to HotWebUSA clients.

POP3 (Post Office Protocol 3) is the easiest method and has been around for decades. It is very similar to regular email delivered to you through your ISP (Internet Service Provider). Messages are delivered to your email client mailbox and stored on your computer, deleted from the webserver (saving storage space) and your delivered mail is available both online and offline. Automatic installation for many email clients is available in the client Control Panel. LIVE assistance is available for HotWebUSA clients who have any problems installing this option by contacting help4you@hotwebusa.com .

The other, newer, method is IMAP (Interactive Mail Access Protocol). This method might be an option for clients who travel often and need to access their email from remote locations.  With IMAP, mail is delivered to the HotWebUSA webserver, and you connect to the server to check your mail. (HotWebUSA clients would go to www.yourdomain.com/webmail for access.) The mail is not stored on the machine you use to access it.

Advantages of POP3
  • Mail will be delivered via your email client to your computer.
  • Email is available even when you are offline.
  • Email is not stored on the server, so your disk usage on the server is less. (Important for Basic Clients)
  • Just about any email client (software) supports POP3 .
  • If you travel occasionally, any new emails (that have not been previously downloaded to your computer) can also be accessed online from any computer by using www.mail2web.com.  Unless you delete the messages, those same messages will be delivered to your home computer the next time you log into your email client.
 
Advantages of IMAP
  • Email is available from any machine you happen to use
  • Email is stored on the server, so your email cannot be deleted/destroyed if your computer should happen to crash, be stolen, or destroyed
  • You can access IMAP mail via the web, without even needing a mail client installed. This means you can check your mail from someone else's machine or even a public terminal and not have to worry about the security of your passwords.